SAP Business One vendor portal for suppliers.
What you get.
Purchase orders
Each supplier sees only its own open purchase orders from SAP Business One, with lines, quantities, prices and requested dates, and can download each PO as PDF.
PO confirmation
The supplier accepts the order or proposes changes per line; the confirmation is stored on the purchase order in SAP B1, so purchasing sees what is confirmed.
Delivery dates
Confirmed or changed delivery dates per line are written back to the purchase order, directly or after approval by purchasing, so planners work with the supplier’s date.
Invoice upload
The supplier uploads the invoice file and enters the key figures; the portal creates an A/P invoice draft linked to the purchase order or goods receipt, ready to check and post.
Payment status
Open, due and paid invoices, with payment dates and references from the outgoing payments in SAP Business One.
Documents
Delivery notes, certificates and quality documents exchanged per supplier and stored with the purchase order or business partner they belong to.
See also: SAP Business One web portal development (all portal types) · SAP Business One customer portal
Built for teams like yours.
Purchasing teams that chase PO confirmations and delivery dates by email and phone
Accounts payable teams that re-key supplier invoices into SAP Business One
Manufacturers and distributors with many regular suppliers
How a project runs.
- Discovery call (free): we understand the goal, your SAP/ERP version and constraints.
- Written proposal: scope, technical approach, timeline and fixed price per phase.
- Build with weekly demos: you see working software early, not just status reports.
- Test and go-live: testing in your environment, training and documentation.
- 3 months of free support: fixes and small adjustments after go-live, then optional monthly support.
What does a supplier see in the portal?
Only its own data. Each supplier account is linked to one vendor business partner in SAP Business One, and every list and document is filtered by it. A supplier can have several users, for example sales and accounts receivable on the supplier’s side, each with their own rights.
Why do uploaded invoices arrive as drafts?
A draft lets your accounts payable team compare the supplier’s invoice with the purchase order and the goods receipt before anything is posted, and correct prices or quantities in SAP Business One. If you prefer, invoices that match the purchase order within a tolerance can be posted as A/P invoices directly; that rule is agreed in the specification.
SAP Business One vendor portal: common questions
Can suppliers confirm purchase orders in the portal?
Yes. The supplier sees its open purchase orders from SAP Business One, accepts them or proposes changes per line, and the confirmation is stored on the purchase order so purchasing sees what is confirmed.
Can a supplier change the delivery date?
The supplier can confirm or propose a date per line. You choose whether the new date updates the purchase order in SAP Business One directly or waits for approval by purchasing.
Are uploaded invoices posted automatically in SAP Business One?
Not by default. They arrive as A/P invoice drafts linked to the purchase order or goods receipt, so your team checks and posts them. Automatic posting for invoices that match within a tolerance can be agreed in the specification.
Can suppliers see when they will be paid?
Yes. The portal shows open, due and paid invoices, with payment dates and references from the outgoing payments in SAP Business One.
Does each supplier user need a SAP Business One licence?
It depends on your SAP agreement and on how the portal uses SAP Business One, so we do not give a general rule. Check it with your SAP partner before the build; we design the integration to match the licensing model you agree with them.
Who owns the vendor portal code?
You do. The client owns the source code, database and documentation after each paid phase.
Web & B2B portals
Customer, vendor, commission and employee portals connected to SAP Business One.
Customer portalSAP Business One customer portal
B2B ordering portal on SAP Business One: customer prices, stock, orders into SAP, order status, invoices, statements and payments.
SAP Business OneSAP Business One development
Any add-on your business needs: plant maintenance, payroll, approvals, warehouse, integrations and reports for SAP Business One.
SAP Business One integrationSAP Business One API integration
Service Layer and DI API integrations between SAP Business One and banks, logistics and couriers, marketplaces, CRMs, payment gateways and other systems.
Ready to get started?
Tell us what you need. You get a clear technical answer, a fixed scope and a price, usually within 24 hours.
